Application & registration
Once the application and supporting documentation have been received by Admissions, your details will be captured and the application referred to the faculty. The faculty staff will in turn check the documents submitted and, if admission criteria have been met, send a memo to the HOD/Programme Convenor enclosing the supporting documentation for consideration. Applicants who apply directly to departments are referred to the Admissions Office to complete an application form as no processing can occur without the applicant being on system.
Decisions to accept or refuse applicants are made by departments but will be conveyed to you by the faculty. You will receive a letter from the faculty advising you of the outcome in due course, but do take into consideration that final results are needed before departments can make decisions and in some instances, the decision will be deferred until undergraduate and honours results are supplied.
Applicants are required to have a Bachelors degree in the relevant discipline or equivalent qualification. Admission through the recognition of prior learning is possible in appropriate circumstances. Such admission is processed and decided in terms of the RPL policy and must be supported by the HOD and approved by Director: Graduate Studies. The HOD communicates his decision to the Faculty Office who will inform the applicant and process the registration.
Registration is processed by the Faculty Office. The student is required to obtain the signatures of the Programme Convenor and the Deans' representative (Deputy Dean: Research, Director: Graduate Programmes or Graduate Programmes Officer) before the registration is completed and recorded on the system.
Continuing students' performance is monitored annually. Before re-registration is recommended in subsequent years, supervisors confirm though the HDC that progress has been satisfactory (October each year). The HDC reports to FEC on the progress of all students registered for higher degrees. The Faculty Office enters the appropriate code for each student (CON for continue or IND for poor progress). Students whose progress is deemed by the supervisor and HDC to be unsatisfactory are informed by the GSH that re-registration will not be permitted. Students exceeding the recommended time for the degree are also informed of this.
The administration of honours examination processes are done by departments. The appointment of external examiners is done by the Faculty Office, once external examiners have been approved by the Faculty Board (via a DC).